Heath Mount Primary School

'Together Everyone Achieves More'

Attendance, Punctuality and Absence



At Heath Mount Primary School we recognise the link between attainment and attendance. We are committed to ensuring the best possible learning outcomes for all of our pupils and as such we seek to ensure our pupils attend school regularly and on time every day. 


Our school target is 97% and we aim to hit this target every week.       


We recognise and celebrate good attendance for individuals and classes in the following ways:


  • Weekly class percentages are displayed on classroom doors – the weekly class winners for each phase are awarded golden time and an activity of their choice.
  • Weekly and termly attendance winners are celebrated in Key Stage assemblies.
  • Whole school attendance information is shared on the attendance display board and in newsletters to parents.
  • All pupils who attend school every day, and who are on time, receive a weekly raffle ticket that is entered into a termly prize draw.  The winners choose their prizes – a bike, a scooter or a tablet device.
  • Pupils with an attendance rate of 97% and above each term receive a certificate, those who achieve 100% attendance receive a special recognition certificate and a book prize.
  • Pupils whose attendance that has shown improvement receive a certificate and raffle ticket for the termly prize draw.
  • Pupils who achieve an annual attendance rate of 97% and above are issued with a golden ticket to attend the annual ‘Heath Mount Attendance Fun Day’.


Pupils with medical conditions who are required to attend hospital appointments with consultants, are reviewed to ensure that any absences due to these appointments do not affect their attendance achievement of 97% and above or 100%.

Pupils who are required to self-isolate due to Covid-19 will be issued with Birmingham City Council’s agreed code which means their attendance rate remains unaffected.




It is a parent’s responsibility to ensure their children arrive at school on time. Lateness can disrupt the learning of others and can result in a pupil feeling greater stress and achieving poorer outcomes. 90 per cent attendance means that your child is absent from lessons for the equivalent of one half day every week. Over five years this is the equivalent of about one half of a school year.


Research shows a close link between attendance at school and a child’s achievement. Being late adds up to a loss of learning. All time out of school affects both learning and achievement for pupils. Please make sure your child arrives at school on time.


If you are going to be late to school, please make sure you call the school office by 9am to let them know what time to expect you. Lateness over time equates to absence, and will be swiftly dealt with accordingly.




Minutes late

per day during

the school year


Equals days worth of teaching lost in a year


5 mins

3.4 days

10 mins

6.9 days

15 mins

10.3 days

20 mins

13.8 days

30 mins

20.7 days

Absence  Procedures


At Heath Mount Primary school we endeavour to promote and celebrate good attendance in school.  Good attendance in school is essential – every day counts for children to achieve the best chance of success.  Frequent absence can add up to a considerable amount of lost learning time and can seriously disadvantage your child in adult life. Our school attendance target for this year is to consistently achieve 97% and above each week.  School and parents can work together to achieve this by following the school procedures for absences and punctuality.

Reporting an absence:

Parents/Carers must contact the school office on the first day of absence no later than 9.00am to provide the reason for their child’s absence.  Contact with school must be made on any subsequent day of absence. 

All absences are recorded on the school system and are classified as either Authorised or Unauthorised.

Common authorised absences include:

  • Illness – meaning when a child is not fit enough to attend school
  • Medical/dental  treatment
  • Day of religious observance
  • Exclusion

Common unauthorised absences include:

  • Holidays during term time
  • Parental illness
  • Family weddings
  • Birthdays
  • Shopping trips
  • Refusal to attend school
  • Not reporting absences on the first day of the illness

If you are unsure whether to send your child to school if they are poorly please see the link below (A paper copy is also available from the school office):


Medical appointments:

It is important to note that all medical appointments are classed as absences.  If your child needs to attend a non urgent GP or Dental appointment, we recommend that this is done outside of school hours.  If an appointment during the school day is unavoidable, an appointment card must be provided in order for the absence to be authorised.  Pupils should attend school before and after the medical appointment.

Leave during term time:

Parents who take their child out of school during school term time without the Headteacher’s permission or beyond an agreed date....

  1. Risk losing their child’s place in school
  2. Risk being given a Fixed Penalty Notice or taken to court and fined
  3. Risk their child’s future through lost learning and lower achievement
  4. Risk their child feeling left out and left behind

Family emergencies need careful consideration.  It is not always in the best interests of the pupil nor appropriate for them to miss school for family emergencies that are being dealt with by adult family members.  School and school relationships can provide pupils with stability and care during difficult times. 

Headteachers may only grant leave if there are exceptional circumstances.  These include:

  • Death of a parent/carer or sibling of the pupil
  • Life threatening or critical illness of parent or sibling of the pupil
  • Parent/carer recuperation and convalescence from critical illness or surgery Leave request to be made within 6 months of recovery and medical evidence required)
  • Leave for armed forces personnel who are prevented by operational duties to take their leave at any other time
  • Leave of absence already granted by a previous school or local authority (granted within the last 6 months and supported by documentation from the previous school)

At Heath Mount School we follow the Birmingham City Council guidance for Fast-Track to Attendance and Term Time Leave.  This means that if unauthorised leave is taken during term time, legal proceedings could follow.  For more information follow the links below: