Heath Mount Primary School

'Together Everyone Achieves More'


Absence Procedure


At Heath Mount Primary school we endeavour to promote and celebrate good attendance in school.  Good attendance in school is essential – every day counts for children to achieve the best chance of success.  Frequent absence can add up to a considerable amount of lost learning time and can seriously disadvantage your child in adult life. Our school attendance target for this year is to consistently achieve 97% and above each week.  School and parents can work together to achieve this by following the school procedures for absences and punctuality.


Reporting an absence:


Parents/Carers must contact the school office on the first day of absence no later than 9.00am to provide the reason for their child’s absence.  Contact with school must be made on any subsequent day of absence. 

All absences are recorded on the school system and are classified as either Authorised or Unauthorised.

Common authorised absences include:

  • Illness – meaning when a child is not fit enough to attend school
  • Medical/dental  treatment
  • Day of religious observance
  • Exclusion

Common unauthorised absences include:

  • Holidays during term time
  • Parental illness
  • Family weddings
  • Birthdays
  • Shopping trips
  • Refusal to attend school
  • Not reporting absences on the first day of the illness

If you are unsure whether to send your child to school if they are poorly please see the link below (A paper copy is also available from the school office):


Medical appointments:


It is important to note that all medical appointments are classed as absences.  If your child needs to attend a non urgent GP or Dental appointment, we recommend that this is done outside of school hours.  If an appointment during the school day is unavoidable, an appointment card must be provided in order for the absence to be authorised.  Pupils should attend school before and after the medical appointment.


Leave during term time:


Parents who take their child out of school during school term time without the Headteacher’s permission or beyond an agreed date....

  1. Risk losing their child’s place in school
  2. Risk being given a Fixed Penalty Notice or taken to court and fined
  3. Risk their child’s future through lost learning and lower achievement
  4. Risk their child feeling left out and left behind

Family emergencies need careful consideration.  It is not always in the best interests of the pupil nor appropriate for them to miss school for family emergencies that are being dealt with by adult family members.  School and school relationships can provide pupils with stability and care during difficult times. 

Headteachers may only grant leave if there are exceptional circumstances.  These include:

  • Death of a parent/carer or sibling of the pupil
  • Life threatening or critical illness of parent or sibling of the pupil
  • Parent/carer recuperation and convalescence from critical illness or surgery Leave request to be made within 6 months of recovery and medical evidence required)
  • Leave for armed forces personnel who are prevented by operational duties to take their leave at any other time
  • Leave of absence already granted by a previous school or local authority (granted within the last 6 months and supported by documentation from the previous school)

At Heath Mount School we follow the Birmingham City Council guidance for Fast-Track to Attendance and Term Time Leave.  This means that if unauthorised leave is taken during term time, legal proceedings could follow.  For more information follow the link below:


Pupil Attendance Advice